NAT00130 – Program Completion File
This lesson explains how program completions are recorded within AVETMISS and the role of the NAT00130 – Program Completion file in national student data submissions.
NAT00130 captures when a student has successfully completed a qualification, accredited course, or skill set and formally confirms the completion outcome for national reporting, funding, and USI purposes.
In practical terms, NAT00130 is the file that confirms who has finished a program, rather than who has simply enrolled or completed individual subjects. When completion data is missing, duplicated, or incorrectly linked, AVETMISS validation errors commonly occur.
How NAT00130 Fits Within AVETMISS
NAT00130 works alongside the Training Activity file (NAT00120) to confirm that a student has met all requirements of a program of study. While NAT00120 records subject enrolments and outcomes, NAT00130 exists specifically to capture the final program completion event, and errors typically arise when subject outcomes do not align with the reported completion or when required linked files contain missing or incorrect data.
What NAT00130 Is Used For
NAT00130 is used to report program completions that occur in the current collection period as well as valid past completions that have not been previously reported. Where applicable, this information contributes to the student’s USI transcript and supports national reporting on successful outcomes across the VET sector.
Program Completions in NAT00130
Each record in NAT00130 represents one student completing one program and links the training organisation, the program being completed, and the student who completed it, along with the official completion date and an indicator of whether the qualification has been issued. Each completion must be reported once only and supported by accurate program, student, and subject outcome data.
Common NAT00130 Errors
Most NAT00130 errors are caused by structural or linking issues rather than simple data entry mistakes and commonly occur when programs are not correctly recorded in the Program file, student records are missing or invalid in the Client file, completion dates are incorrect or missing, or program completions are re-reported after already being submitted in a previous collection. Because NAT00130 relies directly on several other AVETMISS files, these issues often trigger multiple validation errors across the submission.
Why NAT00130 Matters
When NAT00130 data is incorrect, a student’s qualification may not appear on their USI transcript, funding claims may be delayed or rejected, and inconsistencies can arise between program completions and subject outcomes. Accurate NAT00130 reporting helps ensure student achievements are correctly recognised and reduces compliance risk during AVETMISS submissions.
When NAT00130 Is Required
NAT00130 is required whenever a student completes a program of study, and if a student has met all completion requirements during the reporting period, the completion must be reported even if the qualification has not yet been issued.
Outcome When NAT00130 Is Correct
When NAT00130 is set up and linked correctly, AVETMISS submissions validate more smoothly, program completions are accurately reported, and student outcomes are correctly reflected in national reporting systems, resulting in cleaner submissions, fewer errors, and greater confidence in reported completion data.
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